Job Description

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and sorting mail
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles through various vendor accounts
• Manages reception area and welcomes guests
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Maintains inventory/stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with senior management and carries out their requests
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Manages outgoing post and records data on special deliveries
• Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
• May take care of website functions and social media profiles
• Reports to Head of Operations and is required to do any other additional tasks related to finance and office administration

Job Requirements

• Prior Office Management Experience Preferred; 
• Strong Attention to Detail; 
• Ability to Work Without Supervision; 
• Excellent Time Management Skills; 
• Exceptional Communication and Customer Service Skills; 
• Technical Skills, Including Proficiency With Microsoft Office Programs, G Suite (Gmail, Google Calendar, Google drive, Google Sheet, Google Document); 
• Strong Prioritisation and Organisation Skills; 
• Ability to Handle Confidential Information; 
• Strong Record Keeping Skills; 
• Presentation Skills, Including Welcoming Guests to Events; 
• Able to drive; 
• Ability to Multitask and deal with deadlines

Company Benefits

Additional Info