Accounts Payable Analyst

Accounting and finance
Full-time
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Bangsar South City, Kuala Lumpur

About The Job

This position is responsible in a service oriented team for P2P process to deliver timely and accurate financial reporting to the assigned countries (Locations) across Asia Pacific (APAC), European & Middle East (EMEA) and North America (NAM).

Procure to Pay Processing
  • Ensure all payments are accurately and timely processed within the agreed Service Level Agreement (SLAs), also adhering to the statutory requirements, business policies and company guidelines.
  • Adhere to established standard Standard Operating Procedures (SOPs) and inform senior analysts on changes or deviations on SOPs and reference materials.
  • Ensure all payments are reviewed and invoice peer-review are performed within deadline (prior to the payment execution).
  • Ensure quality and timely payment forecast provided to Treasury.
  • Follow up closely with Bank approvers to ensure payments are approved before the bank-cut off time.
  • Work closely with bank (HSBC,SCB,JP Morgan,RBC) focal closely in regards to the payment rejection and any ad-hoc urgent /special payment.
  • Ensure correct Accounts Payable (AP) processes and standards are adhered to in accordance with SOPs.
  • Maintain a high level of customer service in accordance with SLAs.
  • Ensure timely processing or auditing of invoices / expenses in line with weekly and month-end deadlines, including creating, updating and maintaining client details in the system, completing Monthly reconciliations.
  • Perform accurate completion of high volume invoice/expense payments.
  • Prepare credit account applications, when required and perform statement reconciliations as and when required.
  • Liaise with Suppliers and Locations to resolve any issues that may arise with regards to Invoicing / Iexpense & RCTI invoices / supporting documents.
  • Work closely with Purchasing, Vendor Master, Payment Teams, Records to Report Teams and Payroll Teams in resolving any queries, concerns and feedback that may arise on a daily/weekly, monthly or ad-hoc basis.
Close monitoring & clearing of outstanding bank items
  • Follow up on outstanding bank items in line with standard deadline, including timely catch up and escalation to keep zero or minimal outstanding items for month-end or year-end.
  • Maintain detail audit trails and documentations in payment operations.
  • Work closely with Cash Management (CM), locations and invoicing team in resolving the bank open items on weekly /monthly basis.
  • Provide efficient and pro-active response.
Close monitoring & clearing of outstanding aged items
  • Ensure all the tickets assigned been resolved on timely manner as per the SLAs in the ticket management system (Service Now).
  • Respond to the request or queries with high quality & to maintain high productivity as per the KPIs.
  • Ensure the Aging Report monitoring is performed on daily basis and team adherence to the follow up process with location timely (as per SOP).
  • Follow up on outstanding bank items in line with standard deadline, including timely catch up and escalation to keep zero or minimal outstanding items for month-end or year-end.
  • Maintain detail audit trails and documentations in Invoice/expense operations..
Process Improvement and Project Initiatives
  • Identify opportunities and implement process improvements, simplifications and standardization.
  • Reviews workflows and procedures to close service gap to ensure productivity.
  • Constantly review and maintain accurate and up to date SOPs and reference materials.
  • Support P2P improvement projects.
Stakeholder Engagement
  • Build and sustain effective relationships with locations, Project Team and Quality to deliver quality performance and implement best practices.
  • Engage the stakeholders to resolve any operational issues.
  • Manage engagement with internal customers to monitor and obtain feedback on Invoicing service levels and outcomes.
  • Interact closely with suppliers and bankers.
  • Extend full support to other team members across other stream and function to meet BSC commitments to the customers as one BSC.

Job Requirements

  • 1 - 3 years of relevant working experience in payment / invoicing either medium or large scale industry.
  • Good analytical skills to perform payment analysis and reconciliations.
  • Ability to apply defined Purchasing rules throughout the Requisition to Purchase Order issue process.
  • Effective people skill working with service oriented team in a shared service environment.
  • Strong customer service orientation.
  • Good verbal and written communications skills
  • Relevant tertiary qualifications: Diploma/Degree in Accounting, Mathematics, Commerce or Business Administration
  • Flexibility to working shift hours in supporting different countries
  • Excellent attention to detail and a drive for consistency

Office/Systems Application Skills:
  • Intermediate level in Microsoft Excel and/or Access, competency in VBA would be an added advantage.
  • SAP
  • Oracle

Our Culture

OUR PROMISE

Our promise to you is to open doors for you to take your career to the next level - as a technical specialist or move into leadership - whether you are a seasoned pro or a new graduate.

WorleyParsons provides a work environment that rewards our people for their commitment and performance and encourages a healthy balance between work and lifestyle. Our aim is to recruit, develop, and most importantly, retain the people who share our vision and strategy.

  • Empowerment
  • Work / Life Balance
  • Diversity
  • Learning and development

WHO WE ARE

In January 2012, the BSC was established as a global internal shared services provider for finance and people services. The main objective of the BSC is to enhance operational excellence by performing activities with standardized processes in a cost effective and scalable manner.

Our capability includes processing more than 30,000 invoices each month, maintaining 14,000+ employee records, as well as supporting data management and account receivable activities and providing support in financial reporting.

The BSC is focused on continuous improvement and excellence, with leaders building a working environment where appropriate systems are in place and employees have the necessary tools, training, feedback and coaching to fulfill their responsibilities and be the best they can be. 

With our global presence and agile culture, the BSC will be a great place to build your career. For application and enquiries, please visit www.worleyparsons.com/careers or email your resume to [email protected]

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